PREAMBLE

With an inspiration from our ancestors and our personal convictions, we the sons and daughters of Egba and Egbado are filled with radiant sense of pride for our heritage and resolute commitment to the progress of our people in particular and humanity in general. We therefore, have come together in unison to form an association of our indigence residing in the States of Maryland and Virginia, and in Washington, The District of Columbia, for the purpose of furthering our aspiration of social, political, economical and technological advancement of our people, helping ourselves, fulfilling our moral obligations to our homeland and sharing our proud heritage with our youth in particular and the world in general. We are prepared for the calls of our state, determined to continue to be good ambassadors of our nation, enriched with the knowledge of our continent and committed to the betterment of humanity in general.

 OUTLINE.

PREAMBLE

                        I                        Article of Incorporation

II                        Name, Nature and Address

III                      Motto, Anthem, Logo/Emblem

IV                      Aims and Objectives

V                       Membership

VI                      Main Organs of the Association

VII                     Executive Board

VIII                    Advisory Board

IX                       Committees

X                        Meetings

XI                       Finances

XII                      Social Functions

XIII                     Discipline

XIV                     Electoral Procedures

XV                      Amendment(s)


ARTICLE I

ARTICLES OF INCORPORATION

 We the undersigned natural persons of the age of twenty-one or more, acting as members of an ASSOCIATION under the NON-PROFIT CORPORATION ACT (29 D.C. Code Sec. 501, 1981 ed.), hereby adopt the following Articles of Incorporation:

ARTICLE II

NAME, NATURE, ADDRESS & LIFE

 

SECTION 1: 

The name of the organization shall be “Egba-Egbado Descendants Association (herein after referred to as the EGBA-EGBADO).

 SECTION 2: 

The EGBA-EGBADO shall be duly registered as a non-profit membership corporation in accordance with the appropriate laws of Washington, District of Columbia.

 SECTION 3: 

The permanent and mailing address of “The EGBA-EGBADO” shall be:

PO Box 91338,

Washington, DC 20090-1338

 SECTION 4: 

The life of the Association shall be perpetual.

ARTICLE III

 MOTTO, ANTHEM AND LOGO/EMBLEM

 SECTION 1: 

The motto of the EGBA-EGBADO shall be “LORI OKE ATI PETELE”

 SECTION 2: 

The Anthem of the Egba-Egbado shall be:

         The Egba Anthem

           1)“LORI OKE OUN PETELE by late Rev. I.O. Ransome-Kuti.

2) EGBA EGBADO UNITY SONG “Alake loba egba”  by Z.A. Odedo

 SECTION 3: 

The LOGO/EMBLEM OF EGBA-EGBADO shall be: The Egba  Egbado logo as currently reflected in appendix A as attached.

ARTICLE IV

AIMS AND OBJECTIVES

The aims and objectives of Egba-Egbado Descendants Association shall be as follows:

1.                  To foster enviable unity and understanding amongst the Egba- Egbado descendants living in the United States.

2.                  To keep abreast of major developments in our motherland.

3.                  To vehemently enjoin the legitimate pursuit of the American dream, but strongly discourage all illegal acts, in order to uphold moral standards of our fore- parents.

4.                  To serve as a source of moral and financial support and inspiration to members in troubled times.

5.                    To strive and enhance well being of our people through the cutting edge of technological education, and self-empowerment.

ARTICLE V

MEMBERSHIP

SECTION 1: 

These shall be two membership types namely:

            (1) Regular

(2) Honorary

SECTION 2: 

Regular: Any indigenous person of age of adulthood (18 years) shall be eligible to regular

membership subject to all of the following:

            (a) Completion of membership application form

            (b) Payment of applicable fees

            (c) Approval by membership committee

SECTION 3: 

Any non-indigene spouse of a regular member shall enjoy the rights and privilege as their spouse.  Non- indigene shall however be restricted from the following offices – President, and 1st.Vice President

SECTION 4: 

HONORARY:  Any individual who has served the interests of the Egba-Egbado, though a non

Indigene may be nominated, and shall be conferred honorary membership if approved by simple majority of eligible members voting at a general meeting. Honorary membership shall be a non-voting member.

SECTION 5:

For members to be eligible for any Association benefits, the following conditions must be met:

a.       Members must pay dues and levy as required.

b.      Members must attend meetings at least fifty percent of the time  (50%).


ARTICLE VI

MAIN ORGANS OF THE ASSOCIATION:

 The Main organs of the Association shall comprise of the following:

                                    1.            Executive Board

                                    2.            Advisory Board

3.                  Standing Committees


ARTICLE VII

 SECTION 1.

The Executive Board shall comprise of the following:

                                    President

                                    1st Vice President

                                    2nd Vice President (International Affairs)

                                    General-Secretary

                                    Assistant General-Secretary

                                    Treasurer

                                    Financial Secretary

                                    Social Secretary

                                    Welfare Secretary

                                    Public Relations Officer

                                    Planning Officer

                                    Parliamentarian.

                                    Ex-Officio Members:

                                                i.  Immediate Past President

                                                ii. Governor-general.  

 

SECTION 2.

POWER AND DUTIES OF THE EXECUTIVE BOARD:

i.  The Executive Board shall be responsible for:

                        a.) Conducting the administration and management of the Egba-Egbado,  within the  Overall policy laid down by the general assembly.

                        b) Maintenance of all assets belonging to the Egba-Egbado.

c.) The Control of matters of policy, finance and general conduct of the Egba-Egbado and matters of dispute.

                        d.) Authorization or otherwise of Sectional Activities subject to ratification by the General Assembly.

ii.  The Executive Board shall meet as and when necessary but not less frequently than once per quarter, and seven (7) days notice of meeting with Agenda.

iii.  The President or Vice president, the General-Secretary or the Assistant General-

      Secretary shall be part of the Quorum in accordance with Article IX, Section 5 a.

SECTION 3: 

PRESIDENT

The President shall preside over all meetings and supervise the work of other officers and Committees.  He shall be the head of the Executives responsible for directing the affairs of the Association at all times.

SECTION 4.

VICE PRESIDENT:

The Vice President shall assist and deputize for the President in his absence.  He shall be Chairperson for the Membership and Disciplinary Committee.

SECTION 5.

GENERAL SECRETARY

The General Secretary shall be responsible for coordinating and administering the affairs of the Association.  This will include the convening of all meetings, giving notice of such meetings to members, as the main link between the appointed Committees and officers and between the Association and persons.

SECTION 6.

ASSISTANT GENERAL SECRETARY:

The Assistant General Secretary shall assist the General Secretary in his official duties and deputize in his or her absence at meetings. The assistant general secretary shall take minutes of the executive board meetings.

SECTION 7.

TREASURER:

The Treasurer shall be responsible for the funds of the Association.  He shall handle all the Association’s finances and maintain all source documents in relation to income and expenditure.  He shall be the chief custodian of the Association’s properties.  He shall be responsible for preparing the association Annual budget and financial statements.  He shall issue receipts for Funds collected from Financial Secretary and deposit the same (funds) in the association bank account promptly.  He shall be the Chairperson for the Finance Committee.

SECTION 8.

FINANCIAL SECRETARY:

The Financial Secretary shall collect funds for the association, issue receipt and hand over the money to the treasurer for deposit to the association’s bank account.  He shall reconcile the association bank accounts (monthly accounts) for all funds collected.  Shall serve as Secretary to the finance committee.

SECTION 9.

SOCIAL SECRETARY:

The Social Secretary shall organize and direct all social undertakings of the Association.  Such events shall include (but not limited to) the ones on the Social Calendar, Article XI, of this Constitution.

SECTION 10.

WELFARE SECRETARY:

The Welfare Secretary shall be responsible for channeling ways of alleviating members’ personal problems, and such external cases considered from tine to time to be of interest to the association, and shall seek the overall welfare of the members making sure that an adequate visitation is maintained within the association members, and shall report to the President where applicable.

SECTION 11.

PLANNING OFFICER: Shall be responsible for introducing new ways by which the association can improve itself either by changing direction or engaging in new project.

SECTION 12.

PARLIAMENTARIAN  OFFICER: Shall be responsible for reviewing ,updating, and interpreting the Egba Egbado  constitution.  Shall also be responsible for enforcing good conduct of members at meetings.

SECTION 13.

EX-OFFICIO MEMBERS:

Ex-officio shall be non-voting.  Immediate past President or Vice President (if the former is unavailable), shall be nominated by the executive and ratified by members. The governor-general shall also serve in an ex-officio capacity on the Executive-Board.

ARTICLE VIII

SECTION 1. 

ADVISORY BOARD:

The Advisory Board shall provide general advice to the Association from time to time.  It shall be composed of the Governor-General and all patrons as contained in Sections 2 to 5 below.

SECTION 2. 

GOVERNOR GENERAL:

The Executive Board, subject to the ratification of the General Assembly, shall nominate a member to serve as the Governor General for a period of twelve months.

Duties of the Governor-General shall include the following:

i.    To oversee the Association in relation to the outside world.

ii.    To Channel the Association toward a peaceful resolution during times of crisis.

iii.   To formulate a system of unifying the broad spectrum along and across the members.

iv.  To consult with the Executive Board especially the President from time to time on general  matters of the Association.

v.   Shall swear in the NEWLY ELECTED EXECUTIVE OFFICERS.

 

SECTION 3. 

GRAND PATRON:

The Association shall also appoint some Patrons.  The members at the general meeting shall determine the number of patrons.

 The Executive Committee may recommend a Patron for removal if his public conduct is considered an embarrassment and demeaning to the image of the Association.  Such a move shall require an extra ordinary resolution (Article IX, Sec. 5B).

No Patron shall be removed without the approval of the Grand Patron and the Executive Board.

SECTION 5. 

ROYAL PATRONS:

The Alake of Egbaland and The Olu of Ilaro shall be honored as Royal Patrons of the Association.


ARTICLE 1X

COMMITTEES

SECTION 1.

The committees of the council shall be divided into two categories:

                        (1) STANDING and

                        (2) AD-HOC

 

SECTION 2. 

STANDING:

i.            FINANCE COMMITTEE: Shall advise the General Assembly on Financial matters.

ii.            AUDIT COMMITTEE: Shall be responsible for performing the financial audit of the association not less than twice a year.

iii.            PUBLICATION AND EDUCATION: Shall advise the council on all Publication/Education related matters.  Shall work with appropriate officers on matters of press releases, and publication.

iv.             SOCIAL- WELFARE COMMITTEE: Shall advise the association on matters related to social event and carry out the association’s resolutions on all social matters.

v.            DISCIPLINARY AND MEMBERSHIP COMMITTEE: Shall advise the Association on all disciplinary matters. Shall champion the membership drive of the EGBA-EGBADO.

vi.            PLANNING COMMITTEE: Shall advise the EGBA-EGBADO on strategic and long range planning.

SECTION 3. 

AD-HOC.

a. Shall include the electoral committee, annual award committee and any other committee not listed in Article VIII, Section 2.

b. May be set up by their General Assembly and any organ of the association for a specific time and purpose.

c. Shall report to the body that created it.

d. Any member may initiate the appointment of Ad Hoc Committees.  A guideline stating terms of reference shall be prepared and presented to committee chairperson by the General Secretary.  Guideline should determine the scope and limitations (if any) of the committee and provide grounds for evaluation.

e. Committee members at their Inaugural meeting shall appoint the Committee Chairman.

f. Quorum for the purpose of the Committee meetings at any time shall be what the members appointed and serving agree upon.

g. A detailed report of the operations of a Committee shall be submitted upon completion of the terms of reference.

SECTION IV:

DISSOLUTION OF COMMITTEES:

a.            The Tenure of Office of an Ad Hoc Committee shall lapse on completion of its terms of reference.

b.      Any committee may be recommended for dissolution by any member for non-performance, subject to an extra ordinary resolution (article IX Sec. 5B).

c. A Committee member shall be recommended for replacement by the chairman and wills power of the entire house if its conduct in the opinion of the members is detrimental to the progress of the Committee.

ARTICLE X

MEETINGS

SECTION 1:

There shall be three main types of meetings of the general membership of the Association as follows:

                                    1.            Monthly General Meeting

                                    2.            Emergency General Meeting

                                    3.            Annual General Meeting

SECTION 2:

Monthly general meeting shall be held on the second Sunday of every month from 5:00p.m. – 9:00pm or for a period not to exceed 4 hours.  The General Secretary shall circulate the venue and agenda of the meeting to all members no later than one week in advance.

SECTION 3: 

EMERGENCY GENERAL MEETING:

The General Secretary in consultation with the President, shall summon emergency general meeting for any of the following:

(1) Urgent matter(s) affecting the affairs of the Association and/or its members that required the attention of the general membership arise, such that has to be resolved before the next general meeting.

(2) If for any reason no general meeting was held as scheduled, an emergency meeting should be summoned on the third Sunday of the same month.

(3) There is a petition signed by the lesser of 15 or two thirds of active members demanding a

meeting.

SECTION 4:

Annual General Meeting shall convene the second Sunday in October of every year.

SECTION 5: 

RESOLUTION:

a. Ordinary resolutions are all resolutions except those listed in section (5) (B).  A simple majority is the requirement for an ordinary resolution of at least seven members, which is the QUORUM.

b.            Extraordinary Resolution: Requires two- thirds majority vote of at least two thirds of active members.  A 45-day notice is required for an Extraordinary Resolution.


ARTICLE X1

FINANCES

SECTION 1.              METHODS AND OPERATION:

(a)               The Association shall operate on a November1st through October31st fiscal year.

 (b)      The Executive Board members shall submit an estimate of the revenue and expenses to the chairman of the Finance Committee for the fiscal year.  The Finance Committee shall make recommendation to the President, who shall present the budget to the December monthly general meeting for final approval.

SECTION 2.

SUPLEMENTAL BUDGET:

Any material modification to or departure from the approved budget shall be re-presented to the monthly general meeting for approval.

SECTION 3. 

ACCOUNTING:

The Associations financial record shall be kept in accordance with the current American Institute of Certified Public Accountant (A.I.C.P.A) guidelines on accounting for voluntary social and Welfare non-profit organization.

SECTION 4: 

DISBURSEMENT:

(a)All payments of the Association shall be in accordance with Article VII Section 2D (III).

(b)The General Secretary on an impress system settled monthly should maintain a petty cash of $50.00.

SECTION 5: 

BANK ACCOUNT:

The Association shall operate appropriate bank account(s) as recommended by the Finance Committee.


SECTION 6.

(1)            The following shall be the signatories to the Association’s Bank Accounts.

GROUP A:            1. PRESIDENT

                              2. GENERAL SECRETARY

GROUP B:           1.  FINANCIAL SECRETARY

                            2. VICE PRESIDENT.

(2)            Any check over $500.00 must be signed by at least tree officers from the two groups listed in Section 6 (1).

           

            Any check, regardless of amount must be signed by two officials in Group A and B as listed in Section 6 (1).

(3)            Under no circumstances shall a check be issued without adequate number of signatories and supporting documentation.

(4)            SOURCES OF FUNDS

The sources of funds of the association shall include:

(i)            Membership dues as determined by the General Assembly from time to time.

(ii)            Proceeds from:

            (a)            Social Functions

            (b)            Bequests

            (c)            Miscellaneous Donations

ARTICLE XI1

SOCIAL FUNCTION

 

CALENDAR OF SOCIAL AGENDA

 

1.            Lisabi Night (Anniversary and Award Dinner ) Annual 

2.                  Family Picnic - Annual

3.                  End of the Year Children's Party – Annual  

ARTICLE XII1

DISCIPLINE

REMOVAL OF AN OFFICER

1. An officer may be asked to relinquish his post if he breaches the conditions upon which he has been elected or if his conduct, in the opinion of the majority of members of the Executive

Committee is detrimental to the progress of the Association.

2. Such a move would be subject to ratification by a simple majority vote at the general meeting.

3. Any officer so removed from office due to misconduct shall not be allowed to contest for a position or serve in any sectional committee within twelve calendar months.

 

4.            CONDUCT & DISCIPLINE OF MEMBERS

Any member whose behavior or conduct is not compatible, or detrimental to the progress of the Association, will be disciplined.  Such member’s conduct or behavior must be brought to the attention of Disciplinary Committee for recommendation to all members at the monthly meeting. Any member regardless of position must not bring the name of the Association into disrepute.  Disciplinary matter shall be treated as an extraordinary resolution in accordance with Article IX Section 5B.


ARTICLE X1V

ELECTORAL PROCEDURES

SECTION 1.

The members of the Association’s Executive Committee shall be elected at the Annual general meeting of the Association.

SECTION 2.

The process of an election shall be as follows:

(i)         The Electoral committee shall be appointed at the September monthly meeting to coordinate the electoral process.  The President or any member in good standing shall nominate electoral committee with approval of general member’s vote.  No member of the electoral committee shall run for an office. Members of the electoral committee shall vote for any candidate of their choice during election.

(ii)            One month before the annual general Meeting, eligible members will be invited to put  themselves up for nomination, each nominee must be backed by two Regular Members.

(iii)       All the nominees will be given the chance to express their views and ideas of how they intend to lead the Association if they are elected.

(iv)       Depending on the number of candidates for each office, a Primary Election may be conducted with a view to narrowing the numbers of candidates to at most three per office.  This Primary Election will be conducted at the monthly general meeting before the Annual General Meeting.

(v)        On the day of the election, that is, at the Annual General Meeting, each eligible member will be given a ballot paper with full instruction on how to fill them and the process of election.  Postal vote must be sent to the Chairman of the election Committee in a separate envelope.

(vi)       All unopposed candidates shall automatically be elected without any votes being cast.

(vii)       After the votes have been cast, the ballot boxes will be opened and votes counted.        

            The Chairman of the Electoral Committee will then announce the results.

(viii)            No persons shall serve more than two terms in the same office, consecutively.


SECTION 3: 

CRITERIA FOR ELECTION

All candidates for Executive Offices must satisfy the following conditions:

i. Must be a registered  REGULAR MEMBER by definition of Article V, SECTION 1 (i) of this Constitution for a minimum of twelve Calendar months, except for the office of President, General Secretary and Treasurer which requires a minimum of twenty-four Calendar months.

ii.                  Must have been fulfilling financial obligations in a timely manner majority of the times and MUST be UP TO DATE by time of candidacy or nomination.

iii.                To be eligible for any office, members shall meet all requirement of article X111, Section 3, and must be present at monthly meetings at least fifty percent (50%) of the time.

ARTICLE XV

AMENDMENT(S)

This Constitution shall remain the supreme law of the Association.  However, Amendment may be made if it becomes necessary.  Amendment must be sponsored by any regular member, in good standing with the Association, and must be supported by two other regular members, who must also be in good standing with the Association.  The reason why an Amendment is sought must be fully discussed at the monthly meeting of the Association.  Amendment shall be treated as an extraordinary resolution in accordance with Article IX Section 5B.

 

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